Real Estate Transaction Services Texas

Listing Preparation

1. Awesome, you've just executed a listing! Next, you will email me a PDF of all executed documents attached to the RLA. Once received, I will create a file with Paperless Pipeline or your Brokerage software to review for accuracy and completion. I will identify missing information and make the necessary corrections for Agent.

Next, I will conduct a thorough review for compliance on all required forms per the listing. I will ensure that you have all documents per your Brokerage checklist. I will email you a checklist update including a list of any outstanding documents. I will then add the outstanding documents to the file, complete the information and submit for Seller signatures. Lastly, after all corrections and additional forms are completed and signed, you will receive a final update status email - "Listing complete!"

2. Introduction email to Seller. After listing is complete, I will email Seller an introduction template with what to expect during the process, a transaction timeline and details to my role as your transaction coordinator.

3. MLS input. I will access your MLS using your login and password and add the listing input, photos, description, showing instructions and any attachments you require. Once completed, I save the input and agent will review, approve and change status to Active Listing.

Contract to Close

1.Collect all executed documents, loan information, title information, client info etc. and Open Title!
2. Introduction Email to all parties
3. Start file with Brokerage compliance software or Paperless Pipeline
4. Send out timeline with all contract dates to all parties
5. Setup transaction tasks and set reminders to verify deadlines are met
6. Coordinate delivery time and place of option and earnest money. Track the receipt page. Make sure Title has executed contract, survey, and SD.
7. Monitor the option period - send reminders for signature deadlines on documents.
8. Continue as a liaison for the agent to all parties, including buyer or seller, title company, lender, etc.
9. Share weekly updates with everyone- showing completed tasks and milestones to ensure we are on track for an on-time closing
10. Coordinate docs tax certificate, title commitment, survey, and T-47 according to their respective due dates. Coordinate and/or obtain the HOA documents within the given timeframe
11. Collect receipts from repairs to add to the file (if applicable)
12. Verify Buyer Home warranty preference and share with the title company for order (if applicable)
13. Follow-up and ensure that the third party financing due date is met
14. Check on other addenda needed, send any new amendment(s) or addendums to the other agent for execution and then forward to the title company and lender, as applicable
15. Request/ Order CDA within 7-10 days of closing and submit for signatures before sending it to the title company
16. Track the status of the appraisal and date received
17. Track and verify the status of the “clear-to-close” with the lender and title company
18. Review the closing statement with the agent to ensure accuracy. Get final approval from the agent
19. Send “What to expect” email with instructions for the day of closing, along with information about keys, garage door openers, utilities, etc
20. Schedule closing appointment for client and agent, if needed
21. Schedule final walk-through for client and agent, if needed
22. Give Agent final digital file/ PDF with all transaction documents
23. Remind the agent to update their clients' information with new mailing addresses for their database and send a closing gift
24. CLOSE & FUND
25. Collect payment!

Pricing

The direct cost for an independent transaction coordinator is relatively simple. Most coordinators charge $350-$500 per transaction and upwards of $800 if they serve in a dual agency capacity. $400 per file is a fairly consistent benchmark for real estate agents using a transaction coordinator.

Texas Compliance Checklists

BUYER UNDER CONTRACT

Sales Documentation

1. IABS
2. Wire Fraud
3. Gen Information and Notice to Buyers and Sellers
4. Residential Buyer/Tenant Representation Agreement
5. Notice of Information from other Sources
6. Inspector Information
7. County Tax Record
8. MLS Pending Document
9. Executed Contract (1-4 Family/Farm&Ranch)
10. Third Party Financing Addendum
11. Receipted Option Fee
12. Receipted Earnest Money
13. Lead Based Paint Addendum
14. MUD or PID Disclosures
15. Intermediary Relationship Notice
16. Sellers Disclosure
17. Addendum for Property Subject to HOA
18. Non-Realty Items Addendum to Contract
19. Information About On-Site Sewer Facility
20. Survey
21. Survey Affidavit
22. Title Commitment
23. Resale Certificate
24. Addendum for Back-Up Contract *
25. Information About Special Flood Hazard Areas *
26. Envir Assessment, Threatened or Endangered Species *
27. Sellers Temporary Residential Lease *
28. Buyers Temporary Residential Lease *
29. Protect Your Family from Lead in Your Home Pamph *
30. Disclosure of Relationship with Residential Serv *
31. Info about Property Insurance for a buy/sell *
32. Addendum for Authorizing Hydrostatic Testing *
33. Add For Property In A Propane Gas System Service *
34. Protecting Your Home From Mold *
35. Notice to Prospective Buyer *
36. Short Sale Addendum *
37. Inspection Reports Home, Septic, Mold, Phase, HVA *
38. Addendum for Coastal Area Property *
39. Addendum for Sale of Other Property By Buyer *
40. Registration Between Brokers *
41. Registration Between Broker and Owner *
42. CMA/Broker Price Opinion/Appraisal *
43. Probate, LLC, or Trust Documents *
44. Add Concerning Right to Terminate Due to Appraisal *
45. Notice of Buyers Termination of Contract *
46. Release of Earnest Money *
47. Buyers Walk-Through and Acceptance Form *
48. Add for Property Located Seaward of the Gulf IW *
49. Seller Financing Addendum *
50. Termination of Buyer/Tenant Representation Agree *
51. Notice of Withdrawal of Offer *
52. Loan Assumption Addendum *
53. Adm for Reservation of Oil, Gas and Other Minerals *
54. Amendment #1 (To Contract) *
55. Amendment #2 (To Contract) *
56. Amendment #3 (To Contract) *
57. Miscellaneous #1 *
58. Miscellaneous #2 *
59. Miscellaneous #3 *

Closing Documents

1. Copy of CDA
2. Signed CD/Settlement Statement
3. SOLD MLS Printout PDF

LISTING UNDER CONTRACT

Sales Documentation

1. MLS Pending Document
2. Receipted Option Fee
3. Executed Contract
4. Receipted Earnest Money
5. Third Party Financing Addendum
6. Non-Realty Items Addendum to Contract
7. Sellers Temporary Residential Lease *
8. Buyers Temporary Residential Lease *
9. Amendment (To Contract) *
10. Sellers Disclosure
11. Information About On-Site Sewer Facility
12. MUD or PID Disclosures
13. Seller Financing Addendum *
14. Information About Special Flood Hazard Areas *
15. Enviromental Assesment, Threatned or Endangered Sp *
16. Lead Based Paint Addendum
17. Protect Your Family from Lead in Your Home Pamphle *
18. Resale Certificate *
19. Title Commitment
20. Information about Property Insurance for a buyer/s *
21. Addendum for Authorizing Hydrostatic Testing *
22. Add For Property In a Propane Gas System Service *
23. Protecting Your Home From Mold *
24. Short Sale Addendum *
25. Inspection Reports Home, Septic, Mold, Phase, HVA *
26. Addendum for Coastal Area Property *
27. Addendum for Back-Up Contract *
28. Addendum for Sale of Other Property By Buyer *
29. Survey
30. Survey Affidavit
31. Registration Between Brokers *
32. Probate, LLC, or Trust Documents *
33. Intermediary Relationship Notice
34. Addendum for Property Subject to HOA
35. Disclosure of Relationship w/ Residential Service *
36. Notice to Prospective Buyer* *
37. Registration Between Broker and Owner *
38. Add for Property Located Seaward of the Gulf IW* *
39. Relocation Documents *
40. Add Concerning Right to Terminate Due to Appraisa *
41. Notice of Buyers Termination of Contract *
42. ACKNOWLEDGEMENT OF NON-AGENCY RELATIONSHIP & IABS
43. Release of Earnest Money *
44. Amendment #2 *
45. Amendment #3 *
46. Misc. #1 *
47. Misc #2 *
48. Misc #3 *

Closing Documents

1. Copy of CDA
2. SOLD MLS Printout PDF
3. Signed Settlement Statement